Statute
of the ASSOCIATION for IMAGE PROCESSING

Contents

1. General provisions   back to top

2. Objectives of the AIP and means of their fulfillment   back to top

1. integration of the society of persons engaged in image processing and machine vision (IP&MV),
2. carrying out and supporting the research in the domain of IP&MV,
3. promotion of applications of IP&MV.

§ 4. The Association realizes its objectives through:

1. organizing meetings, symposia and scientific and technical conferences,
2. carrying out scientific and scientific-technical research, financed by own resources as well as other institutions and persons,
3. cooperation with scientific centres and industry in Poland and abroad,
4. affiliation with relevant international organizations,
5. cooperation with other domestic and foreign associations and organizations,
6. editorial activity,
7. organizing scientific, educational and training visits in Poland and abroad for its members,
8. initiative in forming scholarship funds and foundations in agreement with the interested domestic and foreign institutions,
9. economic activities.

3. Members, their rights and duties   back to top

§ 5. Members of the AIP may be in the following categories: full member, honorary, and supporting members.

§ 6. A full member may be any Polish or foreign citizen working in the field of IP&MV or related problems, who shall submit a declaration of enrollment, is recommended by two members of the Association and is accepted by the Governing Board.

§ 7. An honorary membership is conferred by the General Meeting on full members who are have particular merits in the scope of activities of the Association.

§ 8. A supporting member may be any individual or any corporate body, domestic or foreign, which offers financial support of the activity of the Association and is accepted by the Governing Board. The nature of the support is agreed upon with the Governing Board. The corporate body acts through the mediation of its legal representative.

§ 9. The full member has the following rights:

1. he/she may influence the aims and purposes of activity of the AIP;
2. he/she has active and passive election rights;
3. he/she may take part in conferences, meetings, symposia and every other forms of activities of the AIP;
4. he/she may obtain publications and materials of the AIP at a reduced rate;
5. he/she may receive scholarships and other forms of assistance in his/her scientific and professional development.

§ 10. The supporting member has the following rights:

1. he/she may take part in conferences, meetings, symposia and every other forms of activities of the AIP;
2. he/she may obtain publications and materials of the AIP at a reduced rate;
3. he/she may take part in General Meetings of the Association in an advisory capacity.

§ 11. The full member has the following duties:

1. he/she should take active part in the activity of the Association;
2. he/she should observe the Statute and the resolutions of the authorities of the Association;
3. he/she should pay the membership fees regularly.

§ 12. The honorary member has all the rights of a full member and is exempt from the duty of paying the membership fees.

§ 13. The supporting member has the duty of contributing the agreed financial support for the AIP.

§ 14. The full and the honorary membership expires:

1. as a result of voluntary resignation of a member, notified in writing to the Governing Board;
2. in the case of a full member, as a result of at least three years decline in paying the membership fees, the Governing Board excludes a member, and notifies him/her of this. The decision of the Governing Board is cancelled if the member pays the missing fees to the full amount at most two months after the notification. The member has a right to refer the decision of the Governing Board to the General Meeting.
3. with the death of a member, by excluding him from the list of members.

§ 15. The full member who declines from paying the membership fees for more than one year is suspended in in his/her rights by the Governing Board. The only correspondence which the Governing Board is obliged to send to such a member are the notifications of the forthcoming General Meetings. The suspended member regains his/her rights after having covered all the financial obligations in favour of the AIP.

§ 16. The supporting member ceases to be the member of the Association by the resolution of the General Meeting upon the motion of the Governing Board, as a result of a one and a half year suspension of financial support in favour of the AIP.

4. Management of the Association   back to top

§ 17. The authorities of the association are the following:

1. the General Meeting,
2. the Governing Board,
3. the Board of Control.

§ 18. The superior authority of the Association is the General Meeting. The General Meeting consists of all the full members of the AIP.

§ 19. The competence of the General Meeting is the following:

1. deciding on the changes of the Statute;
2. deciding on the aims and purposes of activities of the AIP;
3. deciding on the rules of the financial system of the Association and the rules of undertaking the economic and editorial activities;
4. voting resolutions upon all the matters, important to the Association, not included in the Statute;
5. appointing and dismissing the President of the AIP, the members of the Governing Board and of the Board of Control;
6. considering the appeals of the members of the Association against the resolutions of the Governing Board;
7. considering the reports on the activities of the Governing Board and the Board of Control;
8. considering the motions of the Board of Control on the vote of acceptance of accounts for the Governing Board at the end of the tenure,
9. deciding on the amount of the membership fee.

§ 20. Resolutions of the General Meeting are undertaken by plain majority vote at the presence of at least 29 per cent of the total number of the full and honorary members of the Association at the first appointed time, and without the requirement of the minimum number of members at the second appointed time, unless the Statute determines otherwise.

§ 21. The General Meeting is convoked by the Governing Board of the Association not less frequently then once every other year.

§ 22. The General Meeting elects from its members:

1. the President of the Association,
2. the Governing Board,
3. the Board of Control.

§ 23. The Extraordinary General Meeting is convoked:

1. by the Governing Board, on its own initiative;
2. by the Governing Board, on request of at least one fourth of the total of the full and honorary members of the Association;
3. by the Board of Control, if 30 (thirty) months have passed since the last General Meeting.

§ 24. The convocator of the General Meeting informs the members about the appointed time of the meeting not later than one month in advance, and he/she simultaneously notifies them on the planned agenda of the meeting.

§ 25. The Governing Board is the executive organ of the Association. The Governing Board includes the President of the AIP and six members. The Governing Board elects the Vice-President, the Treasurer, the Vice-Treasurer and the Secretary from among its members. The functions of the Vice-Treasurer and the Secretary can be carried out by the same person.

§ 26. The competence of the Governing Board is the following:

1. organizing the current activity of the Association;
2. voting on resolutions on the matters concerning the activity of the Association which are not included in the Statute and the resolutions of the General Meeting.
3. convoking the General Meetings of the AIP;
4. governing the possessions of the AIP;
5. enrolling new members into the AIP;
6. representing the Association and acting on its behalf.

§ 27. Resolutions of the Governing Board are undertaken by plain majority vote at the presence of at least three of its members. Possible ties are broken by the vote of the President.

§ 28. The Board of Control is a supervisory organ of the Association. The Board consists of five persons and elects its chairman and secretary from among its members. Decisions of the Board can be made at the presence of at least three of its members.

§ 29. The Board of Control has the following duties:

1. current supervision of the activity of the Association with respect to their conformity with the regulations of the Law, the Statute and the resolutions of the General Meeting;
2. presenting the opinion on the activity of the Association to the General Meetings;
3. submitting the summary of its activity before each General Meeting;
4. convoking the General Meeting in the case defined in § 23.

§ 30. The vacancies in the Governing Board and the Board of Control can be filled only through the resolution of the General Meeting. Filling in the vacancies in the Governing Board is indispensable if more than three persons are missing. Filling the vacancies in the Board of Control is indispensable if more than two persons are missing.

§ 31. The AIP is represented by its Governing Board, and between its meetings -- by the President of the Association. In the case of resignation or death of the President his/her duties are taken over by the Vice-President.

§ 32. Tenure of the President, the Governing Board and the Board of Control lasts two years.

5. Funds and possessions of the Association   back to top

§ 33. The funds and the possessions of the AIP come from the membership fees, donations, inheritances, bequests, incomes from own activities, incomes from the possessions of the Association, and from the public generosity and donations of the State.

§ 34. The possessions of the AIP consist of movables and immovables. The funds and the possessions are governed by the Governing Board.

§ 35. Obtention and disposal of immovables necessitates for a resolution of the Governing Board.

§ 36. Validity of the papers and documents concerning the property of the Association must be confirmed by two signatures, one of the President or the Vice-President of the AIP, and another one of the Treasurer or the Vice-Treasurer.

6. Changes of the Statute and dissolution of the Association   back to top

§ 37. Resolutions concerning the changes of the Statute are undertaken by the General Meeting by the two thirds majority vote, at the presence of at least 33 per cent of the total of the full and honorary members of the Association at the first appointed time, and by the two thirds majority vote of the persons present at the General Meeting, without the requirement of the minimum number of members at the second appointed time.

§ 38. Possible changes in the Statute should be submitted for the agenda of the General Meeting, and the members should be informed of the proposed changes simultaneously with the information on the time of that General Meeting.

§ 39. The resolution on the dissolution of the Association is passed by the General Meeting by at least three fourths majority vote, at the presence of at least 52 per cent of the total of the full and honorary members of the Association.

§ 40. The resolution on the dissolution of the Association should be preceded by the resolution on the assignment of the possession of the AIP in the case of its dissolution.